US hire compliance · USD only
New hire paperwork, in one pack
W-4, I-9 Section 1, and state withholding — collected once, signed, stored. Not a full HRIS. Not payroll.
Owners do not search for “onboarding software.” They search new hire paperwork the week someone starts. The legal set is small. The mess is chasing PDFs, missing signatures, and missing the I-9 clock.
Employee checklist
- Form W-4 — federal withholding elections before the first payroll.
- Form I-9 Section 1 — employee attestation on or before the first day of work for pay.
- State withholding — where the state requires its own form (or uses the federal W-4).
- I-9 Section 2 — employer examines original ID within three business days.
- New hire reporting — state directory, typically within ~20 days. We export a CSV; we do not auto-file yet.
Contractor checklist
1099 payees complete a W-9 only. No I-9, no Section 2 visit.
NewHirePack is signed W-4, I-9 Section 1, state withholding, and in-person Section 2 tracking. It is not E-Verify and not remote I-9 under the DHS alternative procedure. State new-hire reporting is a separate filing — CSV export ships today; auto-file is a 2027 build.
How NewHirePack runs it
HR adds a hire (or bulk CSV on Standard+), copies a DayOne Link, and the employee finishes on their phone before start date. I-9 Desk then owns Section 2. When ICE or an auditor asks, you pull the signed pack instead of a shared drive.
See I-9 software and pricing from $7.
Common questions
What paperwork does a new employee need?
At hire: Form I-9 (Section 1 by day one; Section 2 within three business days), Form W-4, usually a state withholding form, and a state new-hire report (typically within about 20 days). Contractors need a W-9, not an I-9.
Can new hires complete forms on their phone?
Yes. DayOne Link sends email or SMS. Shared profile details are entered once and reused across W-4, I-9, and state withholding.
Get hire paperwork done before Day One
Solo packs from $7. Lite $12/mo. Standard $25/mo. NewHirePack is signed W-4, I-9 Section 1, state withholding, and in-person Section 2 tracking. It is not E-Verify and not remote I-9 under the DHS alternative procedure.
