I-9 software for small businesses — electronic I-9 + W-4

Most “I-9 software” is a $50–$95/month compliance suite, or it is buried inside payroll. NewHirePack is the other option: a hire pack for employers who start people in person (or hybrid) and need signed, searchable I-9 and tax forms without buying Gusto or Equifax.

NewHirePack is signed W-4, I-9 Section 1, state withholding, and in-person Section 2 tracking. It is not E-Verify and not remote I-9 under the DHS alternative procedure.

What the I-9 pack includes

Guided Form I-9 Section 1 on the employee’s phone (DayOne Link — email or SMS, no account).
Federal W-4 and auto-selected state withholding in the same flow.
I-9 Desk — HR queue with a 3-business-day Section 2 clock.
Signed PDFs, timestamps, and a per-hire evidence certificate when an auditor asks.
Contractor track: W-9 only (no I-9).

Who this I-9 software is for

Cafés, trades, clinics, retail, hospitality, and multi-site SMBs that hire on the floor — not fully remote teams that need the DHS alternative procedure today.

Who should wait

Federal contractors, E-Verify-mandatory states, and distributed teams that need remote Section 2 in one product. We would rather lose that deal than pretend.

Price vs typical I-9 vendors

Dedicated I-9 platforms often start around $50–$95/month; some add ~$8 per form. NewHirePack Standard is $25/month for 50 complete hire packs (~$0.50 each), or $7 when you only hire once in a while. See pricing.

Common questions

Is NewHirePack electronic I-9 software?

Yes for Section 1 completion, e-sign, storage, and a timestamped audit trail. HR still examines original List A or B and C documents in person for Section 2.

Does it include E-Verify?

Not yet. E-Verify case submission is targeted for Q4 2026 as a Pro add-on. If E-Verify is mandatory for your state or federal contract today, wait or use a dedicated I-9 platform.

How much does I-9 software cost here?

Solo packs from $7 per hire, Lite $12/month (15 packs), Standard $25/month (50 packs), Pro $49/month (200 packs). No per-seat HRIS tax.

Get hire paperwork done before Day One

Solo packs from $7. Lite $12/mo. Standard $25/mo. NewHirePack is signed W-4, I-9 Section 1, state withholding, and in-person Section 2 tracking. It is not E-Verify and not remote I-9 under the DHS alternative procedure.

Start Standard — $25/mo See pricing